lettersI have just spent an exciting afternoon unpacking the image submissions for Color Inspirations for Polymer Clay Artists. I haven’t looked at all the Cd’s yet as we received nearly fifty in the past few weeks. What I’ve seen so far is proof positive that there is some really incredible things being made from polymer clay. Maggie and I thank everyone who sent images.

Observations for future Call for Entries…

  • Technology is ever evolving  Last week I did an image search for “eject button”, apparently I hadn’t memorized the icon when I hooked up my first VCR and needed to find out how to eject a CD from the drive on my Ibook.If someone asked for 72dpi 4″ x 6″ tiffs yesterday, the next image request you will receive will be 150dpi 3″ x 5″ jpgs.
  • Not all Packaging is designed to be RecycledArmed with a knife, a pair of scissors and a razor blade- I tried to save s much of the packing materials as possible for later re-use. Some packages were nearly impossible to get into without using a pull tab…standardization for ready re-use  is unlikely in the near future
  • Remember to Include Your Contact information More is better here= remember to include your address, phone number, web site and email address with your correspondence
  • Label Your CD This needn’t be fancy…anything from a custom printed label to your name and contact information written with a Sharpie will do
  • Ensure “Do NOT Bend” If you are mailing photos and/or a thumbnail printout, a couple of thin sheets of cardboard will help ensure your submission arrives fresh looking
  • Be gentle on Yourself -after all you are an artist and probably not a digital image wizard. If you have questions don’t hesitate to contact the sponsoring organization. Larry Berman has an illustrated tutorial on his website
  • Be prepared when making on-line submissions Research the help and FAQ sections, prepare descriptions ahead of time including dimensions, choose titles ..before logging on for the first time
  • Consider First Impressions SexySadie@heatedmailserverdotcom might sound good for your account- but consider something more memorable and professional for business correspondance 

The “Gold Star” mail in entry included

  • Cover letter including all contact information= address, phone, email, website, phone number
  • Post office generated confirmation receipt that didn’t require signature (this is less important if you are submitting something to an organizational office)
  • A self addressed, stamped postcard with the message- If you have any questions don’t hesitate to contact  me= jot note on card and place in mail
  • A color print out of thumbnails of the files included on the CD
  • Two sturdy pieces of cardboard or a stiff protective mailing envelope
  • CD cover and disc- both clearly marked with artists name, contact information and what category/project they were applying for
  • Printed Index of the file names and descriptions of the images submitted
  • any other information the call might specify =artists statement or resume

5 Responses to “Submissions…”

  1. 1 Judy November 10, 2007 at 6:37 pm

    Thank you for sharing your observations, Lindly. There is nothing like being on the other side to learn what works, and what doesn’t. I saw a few things I could have done better in my own submissions.

  2. 2 lindly November 10, 2007 at 7:47 pm

    Your are quite welcome. I am learning all the time, what works and what doesn’t work! Which is true for all of us. It was quite interesting to view things from the receiving side In retrospect we should have asked people to include their email addresses and label their CD’s with their name. About 10% of the entries arrived without email contact information.Several of the CDs weren’t labeled and in unlabeled cases.

    Maggie and I are highly motivated to process and review ALL of the submissions. If one were applying to an event/publication that receives thousands of entries, then attention to detail becomes absolutely essential.

  3. 3 Barb Fajardo November 11, 2007 at 1:43 am

    I hope there is still time Lindly…I’ve had husband home for the past few weeks…one eye surgery down, one to go. Anyhow, I was hoping on getting something out last week, but plan on getting a CD in the mail on Monday.

    Thanks so much,

  4. 4 lindly November 11, 2007 at 3:33 am

    Sounds great! We will look forward to seeing your images.

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Thanks for visiting my blog where you'll find my latest news, class details, and new tips and tricks. You'll find more information about my work at my website. Come back often.


November 2007
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